Takachsin Lodge

February 5^th LEC

Kokomo, Indiana

I. Opened Meeting With Obligation

II. Lodge Secretary

A. Minutes Approved – Motion Made by Michael Carbaugh, Seconded and Passed

1. One Addendum – Minutes Changed to Say That Lodge Members Can Have Fun If We Are Well Organized and Have 50 Members at Conclave

B. Report

1. Secretaries Committee Formed

2. Will Aid in Newsletter Production on the Chapter Level

C. Quorum Present

III. Lodge Vice Chief of Ceremonies – Michael Carbaugh

A. Ceremony Assignments

1. Chapter 3 – Brotherhood

2. Chapter 4 –Pre-Ordeal

3. Chapter 5 - Ordeal

B. Chapter 3 – Lewis Day

1. Cannot Get Enough Brotherhood

2. Michael Very Adamant

a) Can recruit outside of chapter

b) Other chapters even more handicapped

C. Phil Drake Offered to Take Brotherhood

D. Chapter 5 Offered to Switch With Chapter 3

E. Chapter 4 Would Do Ordeal and Chapter 3 Pre-Ordeal

F. Looked at Requirement for 50 Members at Ceremony

1. Bryan Noted That Requirement Removed from Quality Lodge Petition

2. Bryan Asked 3 if they could do more than one team

G. Mr. Harding Assured Michael that ceremony would not get sloppy

1. Chapter 3 offered to be a backup for ordeal if two ordeal teams needed

2. Phil made a suggestion that we have an “a” and “b” team for ordeal ceremony

a) Noted that pre-ordeal can be easier if larger

b) Not Ordeal

c) Wanted to make sure both teams were ready

H. Assignments

1. 4 – Pre-Ordeal

2. 3 – Ordeal

3. 2 – Backup Ordeal

4. 5 – Brotherhood

I. Michael Proposed to Set a Schedule for Periodically Changing Ceremonies

1. Daniel mentioned a set pattern for ceremonies which included years off

2. Brad banter said he liked that because a chapter could anticipate what was next

3. Discussion ensued

4. Michael liked this idea

J. Bryan Proposed That the “B” Team Could Be in Regalia and Assist “A” Team

K. Daniel Asked Michael If He Wished To Have A Decision

L. Daniel Proposed to Postpone  Until Next Meeting

M. Decided to Only Order Short Ordeal Sashes and Long Brotherhood Sashes

1. Incentive to BH

N. Ceremony Ring Improvement

1. Wanted to make better ceremony rings

2. Decorate with permanent fixtures

IV. Vice Chief of Elections – Jerrod Day

A. Election Videos Ready

B. Clay Isley Was Thanked by the LEC for Getting Videos Made

C. Every Chapter Was Given Two Tapes

D. Clay asked Steve to send thank you note to man who made copies

E. Bryan Talked about camp video

1. One on tape is from CD from nationals

2. Talks about high adventure and summer camp

3. Slightly pixilated, but will work well

4. Technical glitches kept Daniel’s video from being used

5. Bryan congratulated Daniel on making the movie

6. Daniel asked Ed Caldwell to make the movie

7. Council said they would make the movie

8. Encouraged election teams to speak from personal experience

9. Asked chapters to quickly notify Bryan if a problem with video

V. Chapter 1

A. Election held in Monticello

B. Elected 4 boys

C. An Election Has Been Set Up

D. OA Venture Crew Looking for Sponsors and 2 or3 Men Are Interested in Being Advisors

E. Daniel Offered to Help

VI. Chapter 2

A. October Outing at Camp Buffalo

B. Officers Now Elected

VII. Chapter 3

A. Lots of People Showing Up at Monthly Meetings

B. March Fun Outing Postponed

C. Service Project Is Now March 9

1. Meet at 84 lumber at 8:45 in Lafayette

D. Encouraged Other Chapters to Put Flags on Veterans Graves on Memorial Day

1. Veterans Administration Will Give Out Flags

2. Would Like to Have Them Returned

VIII. Chapter 4

A. 4 Headdresses and Costumes Ready

B. Lincoln Pilgrimage

1. Flag Ceremony

2. Hand out programs

3. Spring camporee with Anthony Wayne Council

IX. Chapter 5

A. Planning a fun event

B. Election Training Was Held at the Fun Event

X. Jerrod asked about elections

A. 1 and 5 Started

B. 4 Needed Video to Start

XI. Section – Cory and Bryan

A. Menu Established

B. Dinner on Saturday includes steak!

C. Patch Decided on by Section

D. Shirt Design Contest

1. Due at next COC, March 18

2. Free shirt winner

E. Mentioned That With 50 Members and Organization, Members Can Still Have Fun

F. $10 Late Fee if Paying at Door

G. Get Registration Fee to Council Office by March 31

H. Bear Scholarships

1. Encouraged chapters to use

2. Candidate must have gotten Ordeal within past two years

3. Pays way to conclave

XII. Finance

A. Prices for ordeal will cover cost

1. $28 Ordeal

2. $23 Brotherhood

3. $13 Member

4. $5 Late Fee

B. Matt Spalding Made a Motion to Approve Costs – Seconded, and Approved

C. Bear Scholarship patches

1. $150 set

2. Would like to sell set in Sagamore Signals

3. $150 endowment donation

4. 1^st come 1^st serve

5. Matt made a motion “first person to make $150 donation to the endowment fund will receive patch set” – motion seconded and passed

D. 2006 Budget

1. Dues Breakdown

E. Daniel had questions

1. Budget at WB?

a) More detailed budget will now be compiled because they just received info

2. NOAC $25

a) $25 was included by executive decision to deadlines

b) 2 flaps

c) T-Shirt/golf shirt

d) Beyond that will be given to drivers for gas money

3. Chapter funds

a) $2.50 per head in chapter will go back to chapter

b) As with bylaws, all expenses approved by lec

c) Bob asked if even division or by size of chapter

d) Proposal will be made by committee at next LEC

XIII. Tech committee

A. Website up

B. Working on Spelling Corrections

C. Bryan

1. Three people will have web access

a) Chris Birck

b) Cody

c) Bryan

D. Will Better Publicize Website

XIV. Elangomat

A. Arrows Made for Elangomats

1. Will paint red

2. Date on back for recognition

B. Elangomat Award

1. Changes will be made

2. Mostly stay the same

XV. Training

A. LLD patches out

B. Chris not present at LEC

XVI. Insignia

A. NOAC patches designed – 2

B. Still Accepting Submissions

XVII. Vigil

A.  9 Allotted for 2006

B. April 2^nd LEC

1. Vigil selection

2. Send Paperwork to National

C. Will Recognize at Spring Ordeal

D. Michael Will Be Vigil Chief

E. Vigil Nomination Form Available – Submission Deadline – March 31^st

XVIII. Short Break

A. Viewing of Design Ideas

XIX. Callouts

A. Michael - Move All Callouts to Summer Camp

B. Standardize Summer Camp Callout

C. Make a Stronger Ceremony at Camp

D. Bryan Feels That the Lodge Has Poor Representation at Summer Camp

1. Doesn’t like how every chapter has a different callout

2. Would like to see Buffalo have a more impressive ceremony

3. OA Day

a) Wear sash

b) Dinner dismiss by honor

E. Michael Proposed Making Spring Ordeal an OA Work Day This Year and Then Make to Ordeal Option Fall and Spring

F. Bryan Talked About Going to Unit to Callout a Boy That Can’t Go to Camp

G. Chapter 5 Gets Boys Interested Through Callout Ceremony Team

H. Discussion Ensued

I. We Heard From Summer Camp Staff Last Year That Acted in the Camp Staff

1. Would like to see it taken up a notch

2. Support summer camp ceremony

J. Bryan Noted That There Is Very Little Time Between Spring Camp-o-Ree and Ordeal

K. Idea Could Be To Test It Out This Year at Camp But Keep Spring Camp-o-Ree Callout

L. Cory Motion “Hold Off Full Change To Summer Camp But Have A Very Strong Callout At Summer Camp And Make Change Next Year” – Seconded, Discussion Ensued

M. Daniel Noted That Issue Just Delayed

1. Others noted that this would allow us to work out bugs this year

2. Promote changes for next year

N. Motion Amended To Include Moving All Callouts To Summer Camp Next Year -  Amendment Passed

O. Motion Amended to Include Standardize Chapter Callouts

P. Daniel Made a Motion to “Hold Off Full Change Of Callouts To Summer Camp Until Next Year, Keep Chapters Holding Spring Camp-o-Ree Callouts This Year, And Not Standardize Chapter Callouts” - Seconded, Approved

Q. Daniel Asked Summer Camp Members for Input

1. New Ceremony Committee Formed – Garrett Harper, Matt Spalding, Russell Conard, and Cory Tiedeman

2. Will Work With Michael to Improve Summer Camp Callout

R. Bryan Asked When Summer Camp Callout Would Be Written

S. Current Goal Is to Do a Runthrough of the Summer Camp Callout at the Spring Ordeal

XX. Conclave

A. Bryan Proposed Buying Mugs Instead Of Several Thousand Styrofoam Cups

1. Not decided on yet but will be looked at in budget

2. Phil proposed putting patch on the mug

3. Could be used as a meal ticket

4. Bryan thinks he could get them and imprinted for about $1.70 each and make 300

XXI. NLS

A. 5 People Currently Going From Takachsin

B. February 24-26

XXII. NOAC

A. Money In For 5

B. Verbal Commitment From Others

C. NOAC Patch

1. Will be decided at April LEC

2. Email Garret with further submissions

3. Ideas due at March LEC

XXIII. Quality Lodge

A. Requirement Changes

1. 50 Member at Ordeal Ceremony Lifted

2. 75% of troops must get camp and high adventure promotion (85 or 90 troops in our council)

3. Community Service

B. We Expect To Make Quality Lodge This Year

XXIV. 2007 Calendar

A. 2006 Calendar Already Set

B. Section Conclave Is Only Date Outside of Our Control

C. Jerrod Made a Motion to Approve Calendar as it Stands – Seconded, Approved

D. Winter Banquet Location

1. In the past, left up to Key 3

2. Would like to use camps

3. Tentatively use Buffalo if dining hall done

4. Idea to Book both camps in order to get plan to work

E. LLD Location – Tabled till next LEC

XXV. Lodge Community Service

A. On Quality Lodge

B. Lodge Work Days

1. Cary Camp

2. June 24 or July 28

3. Cory made motion to hold lodge work day at Cary camp on June 24 – seconded, approved

4. Ranger will likely provide a lunch

C. Community Service in Quality Lodge

1. Council approved service project

2. Bryan proposed to have this handled by chapters

3. Bryan mentioned that it is best to well publicize so other chapters can attend

4. Bryan thought this would be best so that we don’t pick one community

XXVI. Ordeals

A. Jerrod Asked to Be Ordealmaster

B. Will Work With Lodge Leaders

XXVII. Lincoln Pilgramage

A. We Have Been Asked to Put Up a History Booth

B. February 12

C. Daniel Asked for Some Volunteers to Come Up With Material to Present

D. Daniel Also Asked for Volunteers

E. Daniel Mentioned Wearing Indian Regalia

F. Bryan Proposed a TV With Camp Promotion Video

XXVIII. Bylaws

A. This LEC is Official One Month Prior Notice as Required in Bylaws

B. Please See Current and Prior Bylaws for Specifics as All Talking Was Off These Documents and Mentioning Changes

C. Lodge Annual Report

1. Outgoing Chief’s Responsibility

2. Michael made a motion to have lodge annual report at the Winter Banquet – seconded, approved

D. Lodge Calendar Will Now Follow Calendar Year

E. Elections

1. Will be at Fall Fellowship, nominations at fall ordeal?

2. Russell made a motion to have all election processes at the fall fellowship – seconded, approved

F. Bylaws Will Be Voted on at Next LEC

G. Bylaws Will Be Sent to Lodge Membership

H. Daniel Encouraged All Lodge Members to Look Over Bylaws

I. Bryan Promoted Moving Next LEC Up One Half Hour

J. Bryan Noted That Change Must Be Made and Asked Everyone to Keep an Open Mind

XXIX. Advisor’s Minute

A. Phil Drake Has Been Appointed As The Associate Lodge Advisor For Inductions

B. Recognized Daniel For Representing The Lodge Well At The Council Committee Meeting

C. Asked Advisors to Ask DE’s About Current Numbers of Troops

D. Thanked Everyone for Patience

XXX. Closed With OA Song

XXXI. Meeting Adjourned

Copyright 2006 Takachsin Lodge, Sagamore Council BSA